MANUAL - PRIVATE BODIES

A CONTENTS 1. Contact Details Company Information Contact Person 2. How to use the Guide 3. Records available in terms of other legislation 4. Access to Records held by the Body Not Applicable Records that may be requested Request Procedures that must be followed and fees paid 5. Other information as may be prescribed 6. Availability of the Manual 0B. PARTICULARS IN TERMS OF SECTION 51 AS PRESCRIBED 1. CONTACT DETAILS 1.1 Company Information Full Name: RESIDENTIAL ESTATE DENNEGEUR (PTY) LTD Shortened Name: RED Registration Number: 1998/011687/07 Date of Incorporation: 19 June 1998 Main Object: Ownership of property Income Tax Number: 9384/032/03/4 VAT Registration Number: 4460178280 Business Address: 121 Erinvale Ave, Unit 6383 Erinvale Estate, Somerset West, 7130 Registered Address: 1st Floor, De Waterkant Building Helderberg Street, Stellenbosch Postal Address: 121 Erinvale Ave, Unit 6383 Erinvale Estate, Somerset West, 7130 Telephone Number: +27-21-851 1682 Facsimile: +27-21-851 0627 Web page: www.dennegeur.com Email: info@dennegeur.com Contact Person Name: Mr Marc Peeters Position: Managing Director Physical Address: 121 Erinvale Ave, Unit 6383 Erinvale Estate, Somerset West, 7130 Postal Address: 121 Erinvale Ave, Unit 6383 Erinvale Estate, Somerset West, 7130 Telephone Number: +27-21-851 1682 Facsimile: +27-21-851 0627 Web page: www.dennegeur.com Email: info@dennegeur.com 2. SECTION 10 GUIDE ON HOW TO USE THE ACT The Guide will be available from the South African Human Rights Commission by no later than August 2003 as extended to August 2005. Please direct enquires to: The South African Human Rights Commission PAIA Unit The Research and Documentation Department Postal address: Private Bag 2700 Houghton 2041 Telephone: +27-11-484 8300 Fax: +27-11-4840582 Email: PAIA@sahrc.org.za 3. RECORDS AVAILABLE IN TERMS OF ANY OTHER LEGISLATION Legislation Applicable to this Company: Alienation of Land Act 68, Act 68 of 1981 Basic Conditions of Employment Act, No 75 of 1997 Companies Act, No 61 of 1973 Compensation for Occupational Injuries and Health Diseases Act, No 130 of 1993 Income Tax Act, No 95 of 1967 Insolvency Act, No 24 of 1936 Insurance Act No 27 of 1943 Labour Relations Act, No 66 of 1995 Regional Services Councils Act, No 109 of 1985 Skills Development Levies Act, No 9 of 1999 Skills Development Act, No 97 of 1998 Unemployment Contributions Act, No 4 of 2002 Unemployment Insurance Act, No 63 of 2001 Usury Act, No 73 of 1968 4. ACCESS TO RECORDS HELD BY THE BODY Not Applicable Records that may be requested Human Resources Staff Recruitment Policies Staff Records Employment Contracts Remuneration Records Employment Conditions and Policies 4.2.2 Financial Department Financial Statements Income Tax Reports and Summaries VAT reports and Summaries PAYE & SDL Reports and Summaries UIF Reports and Summaries Compensation Commissioner Report and Summaries Regional Services Council Reports Insurance Policies 4.2.3 Company Secretarial Department Company Register Minutes of Management Meetings Minutes of Directors Meetings 4.2.4 Company Operations Sales Records Promotions/ advertising Sale Contracts Client Records 4.3 Request Procedures to be followed and fees paid (as prescribed) Form of Request The requester must make use of the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax or electronic email address of the body concerned [s 52(1)]. The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars so informed [s 53(21(a) and (b) and (c)]. The requester must identify the right that is sought to be exercised or to be protected and to provide an explanation of why the request record is required for the exercise or protection of that right [s 53(2) (d)]. If a request is made on behalf of another person, the requester must the submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2) (f)].  Fees A requester who seeks access to a record containing personal information about the requester is not required to pay a request fee. Every other requester, who is not a personal requester, must pay the prescribed request fee: The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1)]. The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3)(b)]. After the head of the private body has made a decision on the request, the requester must be notified in the prescribed form. If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for the time spent that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)]. 5. OTHER INFORMATION AS MAY BE PRESCRIBED [section 51(1)(f)] The Minister of Justice and Constitutional Development has not made any regulations in this regard. 6. AVAILABILITY OF MANUAL The rules pertaining to Private Bodies refers. The manual is to be made available as follows: The South African Human Rights Commission Postal Address: Private Bag 2700, Houghton 2041 Or deliver to: Address: Boundary Road, Ilse of Houghton, Wilds View, Entrance 1, Houghton, Johannesburg The head of a private body will make the manual available for public inspection during office hours and upon request.